Terms & Conditions

HomeTerms & Conditions

  1. A 50% deposit must be received before the commencement of the job. For Appeals, Enforcements, Reports, site visits only, and licenses, we require full payment before the commencement of the job.
  2. Invoices must be paid in full:
        • Before Architectural drawings are submitted to the council.
        • Before Engineering drawings are released to the client by email.
  3. Payment is due 14 days after an invoice is sent.
  4. If the invoice is not cleared within 14 days, the client will have a further 7 days to clear the invoice at which point it will be handed over to a collection agency or filed in court and an additional £300 + VAT admin fee will automatically be added to whatever is outstanding.  
  5. We will only carry out the works that are included in the quote/estimate, anything over and above what is quoted/estimated is chargeable.
  6. After 28 days of an ongoing job, the invoice for the job will automatically be raised and is due for payment, even if the client didn’t decide how he would like to progress, i.e., submit or not submit (of course once payment is received in full the client can decide to submit at a later date without issue).
  7. The charge for an aborted site survey is £250.
  8. Deposit is non-refundable.
  9. After the initial proposed drawings are complete, the drawings can be revised/changed as per the client’s request in the form of a single email/phone call or a meeting here in our office, following this final set of changes an additional up to 3 hours of redesigning/changes are included in the initial estimate, anything further after this is chargeable per hour at a rate of £75 p/h.
  10. Drawings are sent to Clients in PDF format, the digital Revit files can also be sent to the client but it remains the intellectual property of Sam Planning
  11. If the digital AutoCAD files are requested and the files are in the digital format of Revit, there will be a nominal fee of £130+vat to convert the drawings from Revit to AutoCAD.
  12. The architectural drawings supplied are for the purposes of achieving planning permission only.
  13. Once planning permission is achieved any subsequent changes to the drawings may be chargeable.
  14. The turnaround period quoted for jobs is for guidelines only.
  15. We do not work on a NO WIN NO FEE basis unless pacifically stated on the estimate or invoice.
  16. We do not guarantee approvals, the service we provide and is paid for is for drawings and submitting to the council only.
  17.  Estimates are valid for 30 days.
  18. Council fee is not included in our Estimate/Invoice unless specifically stated.